Public Records Request

Police and Fire Reports and Records Request

For all other non-police/fire-related inquiries, please complete the Public Records Request Form.

You may also print your form and return it via mail or hand delivery to:

City Clerk's Department
130 Avram Avenue
Rohnert Park, CA 94928
Office Hours: Monday to Friday, 8 am to 5 pm

In accordance with the California Public Records Act ("Act"), Govt. Code § 6250 et. seq., the City of Rohnert Park provides access to public records, except those exempt from disclosure by law. Pursuant to the Act, the City has (10) days from receipt of the request to determine whether the request, in whole or in part, seeks copies of disclosable public records in the City's possession and to notify the requestor of that determination.

In unusual circumstances, the 10-day time limit may be extended by up to 14 days by written notice to the requestor, setting forth the reason for the time extension as required by the Act. If the City determines there are disclosable public records, the records will be made available as promptly as is reasonably practicable. Under Government Code § 6253(e), local agencies are under no obligation to create records that do not already exist at the time of the request.

Requests for copies of identifiable public records must be accompanied by payment of fees to cover the direct costs of duplication before copies are released. The City's copying cost is $0.10 per page. Please submit a check or money order made payable to the City of Rohnert Park City Clerk's Department. Alternatively, records may be emailed to the requestor in electronic format.

There is no charge to inspect or view records. Advanced notice is not required to inspect public records; however, the inspection of records is subject to a rule of reason and must be consistent with the efficient functioning of City offices. It is advisable for any person who wishes to inspect public records to contact the City Clerk's Office to make sure that the records are available. An appointment may have to be scheduled if the records are being used by City staff, if the records must be located and reviewed, when the requested records are stored off-site, or redaction of confidential information is necessary. In order to prevent records from being lost, damaged, or destroyed during inspection, City staff may determine the location of and may monitor the inspection.

League of California Cities, "The People's Business: A Guide to the California Public Records Act."